Rates, Facts and Figures

This page provides information that may prove useful in preparing proposals for Federal and Non-Federal Sponsors. Office of Research Services are available to assist faculty during proposal development and submission.

Georgetown University
Main Campus Office of Research Services
Box 571014 650 ICC
Washington, DC 20057-1014

Jesse Szeto, Senior Director, Office of Research Services
Tel: (202)-687-1958
Email: jesse.szeto@georgetown.edu

  • Jesse Szeto, Senior Director ORS, Tel: 202-687-1958
  • Marie A. McElroy, Senior Grants and Contracts Administrator, Tel: 202-687-1958
  • Ruel Hector Tiongson, Senior Grants and Contracts Administrator, Tel: 202-687-1958
  • Blair Ribeiro, Senior Grants and Contracts Administrator, Tel: 202-687-1958

Georgetown University negotiates its fringe benefit rate annually and its facilities and administration (F&A) rate every three years with DHHS Division of Cost Allocation. The latest University’s Federally Negotiated Indirect Cost Rate Agreement (NICRA) dated April 20, 2022 and should be included in all federal grant and contract proposals.

The following fringe benefit rates are updated as per University’s Federally Negotiated Indirect Cost Rate Agreement (NICRA) dated April 20, 2022

Note 1: When the Calendar YTD pay for an employee reaches $125K, the fringe rate is reduced by 12%. When it reaches $205K, it is reduced to 0%. These limits are set by the University’s Human Resources Office and by the Executive Committee and are subject to change.
Note 2: Fringe Benefit rates are negotiated annually with the cognizant federal agency and thus, cannot change until the next annual negotiations.  Therefore, the current fringe benefit rates will continue to be governed by our current NICRA and will not be affected by a temporary situation such as COVID-19.

Indirect costs, otherwise known as Facilities and Administrative, or F&A, rates, are charged on most external research grants.  The rates vary depending on the sponsor and other factors, as outlined below.

For proposals submitted to the National Endowment for the Humanities and the National Endowment for the Arts, and in accordance with NEH* and NEA guidelines respectively, the indirect cost (IDC) rate used will depend on the nature of the proposed work.  For most proposals for fellowship and stipend awards, and when a zero rate is explicitly required, generally no IDC can be charged. In rare cases the negotiated Federal “Organized Research” rate might apply, but in general it is expected that for research and scholarship typical of the humanities, the “Other Sponsored Activities” IDC rate should be used. Because Georgetown has negotiated Federal rates, a de minimus rate is not applicable. Current negotiated Federal IDC rates can be found here.

* At the NEH link, navigate to Section 11. Budget Revisions, and scroll down to the text following item G for an explanation of allowable IDC rates.

  • Pharmaceutical Agreements – 30%*
  • Foundation and Corporation Agreements – 15%*

* When a sponsor has a published IDC rate, that rate will be adhered to. When the sponsor does not have a published rate, the University typically charges 30% for pharmaceutical agreements and 15% for foundation / other corporate agreements, although the University will accept the maximum rate that the sponsor is willing to allow. Please provide documentation for the IDC rate you are using as part of the proposal package in GU Pass.

There are exceptions where an IDC reduction or waiver are considered. The PI must request a Vice-Provost of Research approval of this reduction/waiver by email. This approval must be included along with the proposal package routed for internal approval via GU Pass.

Note that all IDC rates are charged on direct costs.  Total costs include both direct and indirect costs, so the share of total costs that goes to indirects is not equal to the IDC rate. In general, if the IDC rate is r, the share of indirects in total costs is r/(1+r). For example, the current Organized Research IDC rate is 56%, so the share of indirects in total costs is 0.56/1.56 = 35.9% when this rate is applied. Similarly, the current Other Sponsored Activities IDC rate is 35.5%, so when this rate is applied, the share of indirects in total costs is 0.355/1.355 = 26.2%.

5. Application of Indirect Cost Rate

Calculate indirect cost by multiplying modified total direct cost by the appropriate indirect cost rate. Modified total direct cost is total direct cost minus the cost of the items below.

Alterations/Renovations to office or laboratory space
Equipment ($5,000 and over)
Patient care
Participant costs
Rental of off-campus facilities
Student tuition
Subawards (amount above the first $25,000 of each subaward)

Equipment is defined as an article of non-expendable tangible personal property having a useful life of more than two years, and an acquisition cost of $5,000 or more.

Calculate Indirect Cost by multiplying total direct cost by the appropriate indirect cost rate. No items are excluded from the Indirect Cost calculation for non-federal Grants and contracts.

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Federal-Wide Assurance ID (FWA #):  FWA00001080; February 2020
DHHS Cost Sharing Agmt. Date: December 7, 1984
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Director, Non-Federal Audits
Office of Inspector General
U.S. Department of Education
Wanamaker Building
100 Penn Square East, Suite 502
Philadelphia, PA 19107
Phone:  (215) 656-6900

Department of Health and Human Services- DHHS

Mr. Darryl W. Mayes -Deputy Director Cost Allocation Services

Phone: (301) 492-4855

U.S. Department of Health & Human Services
Mr. Arif Karim
Branch Chief–Colleges & Universities, Hospitals and Nonprofit Organizations
Cohen Building, Room 1067
330 Independence Avenue, SW
Washington, DC 20201
Date Disclosure Statement was filed: 03/12/2015

For additional information, please refer to the new Guidance on Salary Limitation for Grants and Cooperative Agreements from February 10, 2022 NOT-OD-22-076

Please visit Georgetown University Guidelines for Graduate Stipends

Please visit Georgetown Alliance of Graduate Employees (GAGE) the graduate union at Georgetown University in Washington, DC for additional information.

The University’s DS-2 disclosure statement regarding its cost accounting standards can be accessed at the Sponsored Programs Financial Operations.  

The Tax Department has the most up-to-date list of all University-related tax documents, many that are already available for download. 

For the Form 990 please access the latest form report via this portal.

Contact Us

Office of Research Services

37th & O Street NW Box 571014 650 ICC

M-F, 8:30am – 5:00pm

Phone:(202) 687-1958 – Email: researchadmin@georgetown.edu

Last updated on May 4, 2022